Does using Concur to book travel automatically get submitted for expense reimbursement?

[kiwleini]

Context: Company uses Concur to book travel. Using my personal card. Does booking travel through Concur automatically submitted to expense reimbursement?

[KevinD]

@kiwleiniGood question. The answer is, no it does not. Trip Itineraries can be turned into an expense report, but you as a user must do this. Travel Itinerary items do automatically show up in your available expenses though.

You might be wondering why it isn't automatic. One major reason is because of the number of fields (some of them custom) your company requires for an expense entry. The travel itinerary items (Air, Car, Hotel) do not contain data for these custom fields. In fact, a hotel itinerary item can show an amount, but that amount is an estimation only based on number of nights and room rate. It doesn't include taxes, meals purchased at the hotel, room taxes and any other charges on your bill. So, if the system automatically sent in your hotel expense based off the booking, the amount you would receive would be noticeably less than what you actually paid.

Does that make sense?

[adelinelopes]

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@kiwleiniwrote:

Context: Company uses Concur to book travel. Using my personal card. Does booking travel through Concur automatically submitted to expense reimbursement?

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that is of course impossible.