We allow our employees to use this expense type for both situations and also for when they are meeting with outside business contacts. Our policy states the time, date and location must be disclosed along with the topic of Business discussed and all attendees should be included. For large groups, an Excel attendee import template is available to easily add multiple attendees. If it is a departmental meal, we suggest using the Internal Staff Meeting expense type where they list the managers in attendance and then upload the meeting invite or excel list of attendees as an additional receipt image.