dear@AlSeguna,

every company has their own way and probably the setting within your organization for payment are not completely automatized considering they are asking a few manual steps for a probably common human error (yours) which can happen all the time. Please follow those given "painful" instructions as I don't have real visibility of your system.

I assume your company have AMEX Corporate cards, which are not always accepted by merchants in Europe (around and less than 70%) where you probably are based. My suggestion to avoid this is to mark any receipt which you paid with Corporate credit card with something that you recognize after days/weeks, so you are not going to incur this.